| 3.01 |
Annual Meeting. The Association shall in each calendar year hold an Annual Meeting of Members in addition to any other meeting of Members in that year. The annual or any other meeting of the Members shall be held on a date and at a place determined by Council. The Annual Meeting of Members may be held coincidentally with the annual meeting of the members of The Canadian Medical Association. |
| 3.02 |
Special Meeting. Special Meetings of the Members shall be convened by the Council either on its volition or within one hundred (100) days from receipt by the Executive Director of a request signed by not fewer than five hundred (500) Members. Such a request shall state the object of the proposed meeting. Any Special Meeting shall consider only such business as shall be specified in the notice calling the meeting. |
| 3.03 |
Notice of Meetings of Members. Notice in writing of the time and place of each Meeting of the Members shall be sent to each Member not later than thirty (30) days before the meeting. Notice of any meeting where special business will be transacted shall contain sufficient information to permit the Member to form a reasoned judgment on any decision to be taken. |
| 3.04 |
Persons Entitled to be Present. All Members are entitled to attend and vote at a Meeting of Members. Any other person may be admitted on the invitation of the chairperson of the meeting or with the consent of the meeting. |
| 3.05 |
Quorum. At any Meeting of Members, twenty-five (25) Members shall constitute a quorum. If within half an hour from the time appointed for the meeting a quorum of Members is not present, the meeting, if convened as a special meeting of the members, shall be dissolved. In any other case, it shall stand adjourned to a fixed time and place but no other business may be transacted at any such meeting. At the resumption of any such adjourned meeting, the meeting may transact any business as was specified in the notice of the meeting, whether or not a quorum is present. |
| 3.06 |
Adjournments. Except in circumstances where a quorum is not present, the chairperson of the meeting may, with the consent of the meeting, adjourn the meeting, but no business shall be transacted at the resumption of any such adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. |
| 3.07 |
Voting. Each Member present in person shall be entitled to one (1) vote on any question considered by the meeting. At any meeting every question shall be decided by a show of hands except where, either before or immediately after a show of hands, a secret ballot is required by the chairperson of the meeting or is demanded by twenty-five (25) persons present and entitled to vote at any meeting. Such requirement or demand may be withdrawn at any time prior to the taking of the secret ballot. A ballot so required or demanded shall be taken in such manner as the chairperson of the meeting directs. |
| 3.08 |
Votes to Govern. Unless otherwise required by the Act or by the By-law, a majority of the votes cast by the Members present shall determine the questions in meetings. |
| 3.09 |
Notice of Motion. Any Member, with the signed endorsement of ten (10) other Members, can cause a motion to be added to the agenda of the annual meeting for consideration by the Members. Written notice of such a motion shall be provided to the Executive Director at least sixty (60) days prior to the annual meeting. |
| 3.10 |
Financial Report. At every annual meeting, in addition to any other business that may be transacted, the financial report and the report of the auditors shall be presented. |
| 3.11 |
Meeting Conduct. Council may establish rules governing matters related to the conduct of meetings of Members. |
